Managing F-Gas Compliance with Tabs CMMS & CAFM: A Step-by-Step Guide

1. Activate the F-Gas Management Feature
To begin, system administrators should access the Asset Tracking module, where all F-Gas functionalities are managed. Within this module, users simply enable the F-Gas tab which unlocks a range of F-Gas specific features tailored for regulatory compliance and operational insight.

2. Set Up Core F-Gas Configurations
Tabs allows custom setup to match your organisational needs. These include:

• F-Gas Types: Define the various gases used across assets (Settings > FGas Types)
• Cylinder Statuses: Track the condition or phase of each cylinder (e.g. in-use, empty, returned) under (Settings > Cylinder Status)

These configurations ensure data accuracy from the start and provide the foundation for robust tracking.

3. Configure Asset-Level F-Gas Requirements
Once setup is complete, users can configure F-Gas requirements for individual assets directly in the F-Gas tab. This includes:

• Gas types used per asset
• Leak check requirements
• Usage thresholds and limits

This ensures each system’s F-Gas data is recorded and maintained in compliance with regulations.

4. Manage F-Gas Cylinder Assets
Alongside fixed systems, Tabs also supports management of F-Gas cylinders. You can:

• Track cylinder ownership and locations
• Record status updates
• Log transfer between engineers or sites

This helps prevent gas loss, ensures proper disposal, and supports accurate inventory management.

5. Log and Monitor F-Gas Usage
During job completion, engineers can update F-Gas usage with three key activities, direct from their mobile device:

• Imported: Gas added to the system
• Extracted: Gas recovered or removed
• Leaked: Gas lost due to faults or malfunctions

This usage is tracked per job and per asset, creating a complete and transparent F-Gas history.

6. Enable Asset-Level Usage Monitoring
Tabs allows you to drill down into F-Gas usage at the asset level, giving a clear view of how much gas is being used, lost, or recycled. This is essential for:

• Detecting high-usage trends
• Identifying leak-prone systems
• Planning maintenance or replacement

7. Use Smart Search and Reporting Tools
Tabs makes it easy to search for:

• All assets that use F-Gases
• Active cylinders and their statuses
• Jobs involving F-Gas interactions

And with custom reports and dashboards, you can generate everything from compliance certificates to usage summaries—ideal for audits, inspections, and internal reviews.