Maintenance Modules . . .

Intuitive, easy-to-use Reactive Maintenance/FM Helpdesk software, optimising the flow of your Customer Service

Tabs Reactive Maintenance/FM Helpdesk module facilitates the efficient capture, allocation and response to all reactive works. Easy to use but with depth to record all critical information, prioritise and track tasks. You can choose a level of usage to meet your individual business flow and needs.

Intelligent filtering through clients, locations, assets, work types, service levels and workforce/contractors will allow you to offer a high level of support and customer service for all parties. Tabs Reactive Maintenance module is a robust central hub around which you can control your work flow.

• 24hr Client Access Portal
• Intuitive Data Driven Call Logging
• Intelligent Task Allocation & Resource Management
• SLA & KPI Performance Monitoring
• Direct Links to Tabs Mobile Software
• Management Reports Provided as Standard
• Cost Control & Budgeting
• Management Summary/Overview Screens
• Manage Asbestos, Method Statements, Risks & Permits)
• Integration with Supporting Modules

Facilities Management with foresight…no more putting out fires!

The Tabs Planned Preventative Maintenance (PPM) software satisfies all the requirements of our diverse clients base, whether internal Facilities/Estates departments or Service Providers/Contractors. Thanks to several decades of constant and carefully considered development, the Tabs Planned Maintenance module is part of an impressive, multi-modular CAFM solution.

• Prevent Mechanical Failure with PPMs
• Easily Create Planned Schedules
• Simple and Advanced Modes
• Asset Life Cycle Management
• Cost Analysis and Depreciation
• Soft Service PPM Creation
• Import Schedules and Assets from Spreadsheets
• Comprehensive Asset/Child Asset Register
• Asset Year Plans Aid Accurate Forecasting
• Management Reporting Tools as Standard

Life Cycle and performance management of your assets using Tabs CAFM Software

Tabs Asset Management software retains a comprehensive register of assets ranging from M&E through Fixtures and Fittings to IT and Office Services Equipment.

You will have clear visibility of your asset portfolio including location, history, condition and written down value. Full life cycle management through this powerful, and associated modules, will ensure asset optimisation and future operational and financial planning.

• Track Expenditures (Maintenance, Repairs & Leasing)
• Quickly Locate and Review Detailed Asset Information
• Complete Asset Audit and Change History Recording
• Parent and Child Asset Relationships
• Analyse Depreciation and Maintenance against Replacement Costs
• Integrates with Planned and Reactive for Maintenance History
• Update or Add Assets Wireless via Tabs Mobile Software
• Upload Supporting Asset Documentation
• Generate and Export Asset Reports
• Real-Time Asset Visibility

Reduce costs through identification and reaction.

This module is an effective tool to help gather vital information regarding the condition/status of your estate and assets. Tabs mobile systems provide a natural extension here, capturing data through condition surveys and creating a platform view to generate works projects. Linking closely with task creating modules, this facility will support safe and efficient premises management.

• Survey Building Condition
• Assess Costs against Rectification Works
• Seamless Integration with Reactive Maintenance
• Complete Mobile Condition Surveys via Tabs Mobile Software
• Capture Supporting Pictures, Voice Records and Comments
• Retain & Review Electronic Records of Completed Surveys
• Prevent Future Costs through Surveys
• Increase Survey Efficiency and Productivity
• Generate Survey Reports
• Review Rectification/Completion Action

Complete control of multiple contracts

The Contracts System allows you to keep an accurate record of all your contracts and their associated values. Linking in with the Contractor and Asset registers, each contract can be assigned to individual contractors and also linked to particular assets. The system supports the ability to schedule start/end dates, review dates and generate any of the standard reports.

• Increase Contract Renewal Rates through Visibility
• Schedule Contractual and Customer Service Visits
• Easily Identify Contracts Nearing or Exceeding Expiration
• Associated Assets to Contracts
• Utilise Contract Document Depository
• Evaluate Live Contract Budgets & Costs
• Generate Reports
• Easy-to-use and Intuitive Interface
• Increase Survey Efficiency & Productivity
• Life Cycle Contract Management

Promote safety compliance with Tabs Fixed Electrical Testing

The Fixed Electrical Testing module integrates with both Reactive Maintenance and Planned Maintenance modules. Attaching fixed electrical tests directly to scheduled jobs ensures an accurate service record for each fixed asset.

• Capture Electrical Safety Test Results
• Save Time & Money
• Simple & Easy-to-Use
• Email Reports
• Create Advanced Testing Schedules
• Intelligent Result Filtering
• Supports Integration with Asset Register
• Increase Efficiency & Productive with Tabs Mobile
• Secure Data Depository
• Intuitive Result Search

Intelligent, configurable, efficient inspection system...the perfect tool!

Our mobile inspection software is as you would expect, very flexible. Enabling users to create any survey definition based on a series of questions with any kind of response for each question. These survey definitions can be linked to any job whether reactive or planned. Our surveying software allows you to achieve a truly paperless operation.

• Customise Inspection Questionnaires
• Automate Processes with Modern Technology
• Reduce Costs, Both Time & Money
• Quick & Easy Data Capture
• Supports Integration with Maintenance Systems
• Generate, Email, Print & Export Reports
• Create Inspections of any Type
• Reduce Administrative Costs
• Improve Data Accuracy
• Easily Query Data

What is PAT testing? ... Electrical safety tests of portable appliance equipment.

Tabs FM mission statement is to provide a truly integrated software solution for Facilities Management and Service Providers. Included within that scope is the management of health & safety. PAT testing is undoubtedly an area that requires close monitoring to ensure safety, so incorporating a solid PAT testing system into our maintenance software made perfect sense for our clients.

• Build & Maintain Safety Records
• Import/Download PAT Data from a Range of Testers
• Professional Customer Service Tool
• Instant Results Transfer from Field Engineers to Back Office
• Easy-to-Use Software Application
• Scan Assets Requiring Testing
• Comprehensive PAT Management Tool
• Print, Export or Email Reports
• Supports Manual Entry Results
• Integration with Asset Register

Review and respond to project progression

The Tabs Project Management system symbolises the philosophy of Tabs Systems. Bringing together multiple aspects of the system under one umbrella, the Project Management system provides well-organised and resourceful management tool.

• Holistically View Projects
• Analyse Cost & Performance
• Clear & Concise Project Progression Visibility
• Utilise Document Depository
• Integration with Maintenance Modules
• Drill through to Individual Tasks
• Easily Update Critical Details
• Increase Productivity
• Fast & Accurate Project Reports
• Intelligent Automatic Project Creation

A solution to meter reading management

The Utility Reading module operates in a similar fashion to other modules, in a bid to retain consistency throughout our application. Through integration with the Reactive Maintenance and Planned Maintenance modules, the system has the ability to schedule tasks to record utility readings against each meter (asset).

• Collate Utility Meter Readings
• Generate, Print and Email Reports
• Associated Energy Supplier Invoices
• Easy-to-Use Application
• Create PPM Schedules for Data Collection
• Integration with Asset Register
• Improve Accuracy & Efficiency
• Task Integration for Labour Management
• Secure Centralised Data Source
• Consistent Interface Design

Do you know your current stock levels or its current value?

With real time access to all stock items, Tabs Stores Management Software will provide you with more than just this answer. Our Stores System will allow you to efficiently manage your stock items, avoiding over/under stocking and identify potential redundant items which are consuming vital racking space. A controlled system ensures you have the correct amount of stock for when you need it.

• Analyse Stock Levels & Value by Location
• Accurate Overview of Items
• Review Goods In & Out Usage
• Generate, Print, Email and Export Reports
• Automatically Raise Orders to Replenish Stock
• Integration with Maintenance Modules
• Never Over Stock Items
• Intelligent Stock Item Grouping & Search Facilities
• Improve Efficiency through Mobile Audits
• Allocate Suppliers & Scheduled Pricing

Know your contractors with Tabs Contractor Register

Our Contractors module allows you to track the Contracts and Assets maintained, along with all the information relating to each Contractor including Contacts, Insurance details, SLA and KPI requirements, trades and performance records. The Contractors register is shared throughout Tabs, continuing the theme of total integration of data to reduce duplication and errors.

• Centralise Contractor Reference Source
• Analyse Performance by Contractor
• Capture Advanced Contractor Information
• Integrates with Contractor Permits
• Multiple Site Integration
• Easy-to-Use Application
• Generate, Email, Print and Export Reports
• Blacklist Contractors from Future Use Whilst Retaining Details
• Utilise Document Depository for Supporting Information
• Intelligent Work Allocation by Contractor Trade or Location