Intuitive, easy-to-use Reactive Maintenance (FM Helpdesk) software, optimising the flow of your Customer Service

Tabs Reactive Maintenance Software (FM Helpdesk) module facilitates the efficient capture, allocation and response to all reactive maintenance works. Easy to use but with depth to record all critical information, prioritise and track tasks. You can choose a level of usage to meet your individual business flow and needs.

Intelligent filtering through clients, locations, assets, work types, service levels and workforce/contractors will allow you to offer a high level of support and customer service for all parties. Tabs Reactive Maintenance software module is a robust central hub around which you can control your maintenance workflow.

• Intuitive Data Driven Maintenance Call Logging Process
• Intelligent Maintenance Task Allocation & Resource Management
• SLA & KPI Performance Monitoring of Reactive Maintenance Tasks
• Configurable to Internal Procedures and Workflow
• Maintenance Management Reports Provided as Standard
• Cost Control & Budgeting of Maintenance Tasks
• Management Summary/Overview Screens
• Manage Asbestos, Method Statements, Risks & Permits
• Integration with Supporting Modules
• Extendable Across Web and Mobile Interfaces (Optional)

Facilities Management Maintenance with foresight...no more putting out fires!

The Tabs Planned Preventative Maintenance (PPM) software satisfies all the requirements of our diverse clients base, whether internal Facilities Management or Estates departments, or a provider of property/asset maintenance services. Thanks to several decades of constant and carefully considered development, the Tabs Planned Maintenance software module is part of an impressive, multi-modular CAFM solution design to control all property maintenance activities.

• Prevent Mechanical Failure with Planned Maintenance (PPM)
• Easily Create Planned Maintenance Schedules
• Simple and Advanced Maintenance Schedule Management Modes
• Maintenance Cost Analysis and Asset Depreciation Calculations
• Soft or Hard Services Planned Maintenance Creation
• Import Maintenance Schedules and Assets from Spread Sheets
• Integrates with a Comprehensive Asset Register
• Asset Maintenance Year Plans Aid Accurate Forecasting
• Maintenance Management Reporting Tools as Standard
• Extendable Across Mobile Interface (Optional)

Utilise and optimise resources effectively

Tabs Systems comprise of a powerful resource management software solution that concentrates on resource utilisation/optimisation of maintenance tasks (planned and reactive). The logically laid out screen offers true visibility of all tasks for a specific day, week or month and even time. Maintenance tasks can be dragged and dropped to relevant workers or alternative days with ease.

The Resource Management software offers the ability to adjust workloads according to the needs of the business. For example, in a scenario of staff shortages or buildings closures, maintenance jobs affected can be reallocated to alternative workers or dates from a single interface.

The Resource Management software module offers an essential tool to easily view and identify worker workloads, helping you to make accurate and logical resource decisions.

• Easily understand and identify staff workloads
• Reallocate or move maintenance jobs with ease
• Logically laid out interface design
• Colour coded for easy Maintenance task type identification
• Fast and accurate data review
• Filters available to locate maintenance tasks
• Supports drag and drop technology
• Automatically updates maintenance SLA details
• Restrictions imposed to support true data accuracy
• Perfect tool to easily manage tasks and resources

Life Cycle and performance management of your assets using Tabs Asset Management Software

Tabs Asset Management software retains a comprehensive register of assets ranging from M&E through Fixtures and Fittings to IT and Office Services Equipment.

You will have clear visibility of your asset portfolio including location, history, condition and written down value. Full life cycle management through this powerful, and associated software modules, will ensure asset optimisation and future operational and financial planning.

• Track Expenditures (Maintenance, Repairs & Leasing)
• Quickly Locate and Review Detailed Asset Information
• Complete Asset Audit and Change History Recording
• Parent and Child Asset Relationships
• Analyse Depreciation and Maintenance against Replacement Costs
• Integrates with Planned and Reactive for Maintenance History
• Upload Supporting Asset Documentation
• Generate and Export Asset Reports
• Real-Time Asset Visibility
• Extendable Across Mobile Interface (Optional)

Reduce costs through identification and reaction.

This software module is an effective tool to help gather vital information regarding the condition/status of your property and assets. Tabs mobile systems provide a natural extension here, capturing data through condition surveys and creating a platform view to generate works projects. Linking closely with maintenance task creating modules, this facility will support safe and efficient premises management.

• Survey Building Condition
• Assess Costs against Rectification Works
• Seamless Integration with Reactive Maintenance Software Module
• Capture Supporting Pictures, Voice Records and Comments
• Retain & Review Electronic Records of Completed Surveys
• Prevent Future Costs through Surveys
• Increase Survey Efficiency and Productivity
• Generate Survey Reports
• Review Rectification/Completion Action
• Extendable Across Mobile Interface (Optional)

Promote safety compliance with Tabs Fixed Electrical Testing

The Fixed Electrical Testing software module integrates with both Reactive Maintenance and Planned Maintenance software modules. Attaching fixed electrical tests directly to scheduled jobs ensures an accurate maintenance service record for each fixed asset.

• Capture Electrical Safety Test Results
• Save Time & Money
• Simple & Easy-to-Use
• Email Reports
• Create Advanced Testing Schedules
• Intelligent Result Filtering
• Supports Integration with Asset Management Software
• Secure Data Depository
• Intuitive Result Search
• Extendable Across Mobile Interface (Optional)

What is PAT testing? ... Electrical safety tests of portable appliance equipment.

Tabs FM mission statement is to provide a truly integrated maintenance software solution for Facilities Management and Service Providers. Included within that scope is the management of health & safety. PAT testing is undoubtedly an area that requires close monitoring to ensure safety, so incorporating a solid PAT testing system into our maintenance software made perfect sense for our clients.

• Build & Maintain Safety Records
• Import/Download PAT Data from a Range of Testers
• Professional Customer Service Tool
• Instant Results Transfer from Field Engineers to Back Office
• Easy-to-Use Software Application
• Comprehensive PAT Management Tool
• Print, Export or Email Reports
• Supports Manual Entry Results
• Integration with Asset Register
• Extendable Across Web Interface (Optional)

Review and respond to project progression

The Tabs Project Management system symbolises the philosophy of Tabs Systems. Bringing together multiple aspects of the system under one umbrella, the Project Management system provides well-organised and resourceful management tool.

• Holistically View Projects
• Analyse Cost & Performance
• Clear & Concise Project Progression Visibility
• Utilise Document Depository
• Integration with Maintenance Modules
• Drill through to Individual Tasks
• Easily Update Critical Details
• Increase Productivity
• Fast & Accurate Project Reports
• Intelligent Automatic Project Creation

A solution to meter reading management

The Utility Reading module operates in a similar fashion to other modules, in a bid to retain consistency throughout our application. Through integration with the Reactive Maintenance and Planned Maintenance modules, the system has the ability to schedule tasks to record utility readings against each meter (asset).

• Collate Utility Meter Readings
• Generate, Print and Email Reports
• Associated Energy Supplier Invoices
• Easy-to-Use Application
• Create PPM Schedules for Data Collection
• Integration with Asset Register
• Improve Accuracy & Efficiency
• Task Integration for Labour Management
• Secure Centralised Data Source
• Consistent Interface Design