Supporting & Safety Modules . . .

An intelligent software tool to facilitate labour intensive data migration tasks

The Tabs CAFM Data Import Utility offers a quick and easy solution for importing a wide array of data directly into your CAFM application, including full Planned Maintenance schedules for Assets direct from a Excel Spreadsheet. It doesn't get any easier than this for new installations or welcoming new clients to existing Tabs Systems

• Quick & Efficient Data Population
• Dramatically Improve System Setup Times
• Reusable Application for Multiple Clients
• Ideal for Service Providers or Internal Use
• Increase Data Accuracy Through Validation Rules
• Import Direct from Excel Spread Sheets
• Reduce Risk of Manual Errors
• Increase Customer Service Levels
• Import PPM's, Assets (and much more) In Seconds
• Improve Productivity

Reality CAFM...intelligent FM software giving a critical insight into your business!

Tabs Digital Dashboard software is a highly visual, graphical representation of the Key Performance Indicators (KPI) and Service Levels Agreements (SLA) within your business.

You will enjoy a real time view of ordered data drawn from Tabs database and will be able to define and measure relevant feedback to monitor service levels and performance.

• Advanced Visual Reporting Tool
• Easily Monitor Performance & Trends
• Analyse Inefficiencies to Improve Service
• Make Informed Decisions Based on Facts
• Quick Identification of Correlations
• Align Targets & Strategies
• Generate & Examine Statistics Data
• Review Live Data Streams
• Reduce Administrative Duties
• Cost Analysis Management

Test drive our latest Fleet Management Software..the ultimate driving machine!

Efficient fleet management plays a vital role in the smooth operation of your business process. To meet this demand Tabs systems offer an intuitive solution to manage all aspects of fleet control. Vehicles are set up within the system as individual records. Each record contains a wide variety of fields to capture advanced data.

• Efficient & Easy-to-Use Management Tool
• Catalogue & Organise your Fleet Vehicles
• Retain & Centralise Fleet Details
• Alert Systems Provide Instant Access to Critical Information
• Manage Fuel Consumption & Costs
• Generate Key Analytical Reports
• Capture Grey Fleet Information
• Reduce Fleet Operating Costs
• Improve Efficiency & Productivity
• Preserve & Maintain Fleet Vehicles

An intuitive and efficient Procurement System is an integral part of any supply chain

To aid momentum and support supply chains, the Tabs Purchase Ordering System offers a streamlined process which guides users through generating orders for stock, materials or other bespoke items, from either suppliers or contractors.

• Manage & Control Order/Authorisation Levels & Hierarchies
• Transfer Purchase Orders to Leading Accounts Packages (i.e. Sage)
• Central Repository of Purchase Orders
• Efficient & Intelligent Solution
• Customisable/Definable Order Units
• Locate & Review Orders within Seconds
• Enables Cost Centre/Departmental Recharging
• Review Order Revisions (Full Audit Trail)
• Powerful Reporting System Included
• Capture Additional Information (Invoices, Credits, Document Uploads)

CAFM and Accounts working together

The Tabs2Accounts extension streamlines and coordinates the transition of financial information between Tabs Systems and leading financial software packages. Clients who use costing, purchasing and invoicing functions from within Tabs Systems, benefit tremendously with this solution. Financial information can be exported and imported between applications with minimum effort.

• Intelligent & Easy-to-Use Extension
• Control & Query Financial Transactions
• Manage User Accounts
• Automate Export/Import of Invoices, Purchase Orders
• Save Time & Resources
• Logical Workflows Control Processess
• Prevent Manual Errors
• Includes Transaction Audit Trail
• Quick to Deploy - Fully Web Based
• Optional Extensions

Quick creation of quality quotations

The Tabs Quotation System is a quick and easy to use application to generate and email quotations to clients. A central library of standard quotation items helps improve speed, prevent data duplication and ensures accuracy. Tabs Systems also include a 'request for quotation' solution, capable of emailing and managing supplier/contractor quotes. We cater for multiple scenario's.

• Improves Data Accuracy
• Prevents Data Duplication
• Quick & Efficient Email Processing
• Manage Sales & Supply Quotes with Ease
• Ensure Consistent Pricing
• Produce Accurate Statistical Reports
• Centralise & Control Quotation Process
• Produce Professional Quotation Documents with Minimum Effort
• Customise/Configure Quotation Attachment Documents
• Auto Save Quotations for Added Security

Order-to-Invoice process simplified with Tabs Systems

It goes without saying, invoicing is a fundamental and critical function for any busines...without an invoice how will you get paid? The Tabs Invoicing module provides a solution to easily identify items ready to invoice, ensuring you never miss an opportunity. With links to leading accounts packages, it provides a perfect partnership.

• Ensure You Never Miss an Invoice
• Integration with Leading Accounts Packages for Synchronicity
• Easily Create Individual or Batch Invoices
• Manage Payment Profiles
• Professional Invoice Document
• Preview Invoices Before Print
• Accurate Information at your Fingertips
• Keep Control of your Finances
• Generate & Issue Credit Notes
• Convert Quotes to Invoices with Ease

Efficient Expense Management

The Expenses Claims system completes the financial management process. All personal monetary claims by employees can be managed in a controlled environment, ensuring that claims are handled professionally. The Expenses Claims system offers integrates seamlessly with the Reactive Maintenance to support claims.

• Manage Travel, Mileage & Other Expenses
• Simple to use
• Populate Directly from Credit Card Statements
• Integrates with Major Financial Software Packages
• Gain Control of Employee Expenses
• Improve Expense Processing Time
• Analyse & Reduce Claims
• Flexible & Scalable Management System
• Enables Multiple Enteries
• Integrates with Reactive Maintenance for Claim Verifcation

Centralise Cost Centre Control

Throughout the whole of the Tabs system, cost centre re-charging is catered for. Bookings of any type, jobs of any nature, orders of any type can be recorded against cost centres for re-charging. Each module has its own reporting systems which will include standard reports for the production of cost code summary reports, which can be emailed, printed or faxed with ease.

• Review Departmental Budget Expenditure
• Detailed Analysis of Expenditure by Service
• Easy-to-Use & Set-up
• Configurable in Accordance with Business Rules
• Apply Unlimited Cost Centre Codes
• Automatic Cost Accumulation across Multiple Disciplines
• Enhance Productivity & Save Time
• Prevent Over Expenditure
• Generate Expenditure Reports
• Easily Compare Expenditure against Budget

Absence Management solution for you and your workforce

The Workforce absence management system provides a centralised absence management diary where bookings for sickness, holidays, training and business events are stored. This information is shared throughout Tabs Systems wherever appropriate to manage resources and prevent conflicts.

• Powerful, 24hr Self-Service Web Based Booking Solution
• Prevent Resource Conflicts & Maximise Staff Efficiency
• Customisable & Easy-to-Use
• Intelligent Filtering & Report Options
• Simplify Workforce Absence Management
• Minimal or No Training Required
• Quickly & Accurately Capture/Amend Booking Information
• Securely Management Bookings through Authorisation Procedures
• Enables Effective Planning & Improve Productivity
• Employees Benefit from Easy Diary Access

An IT Solution for IT Support

The Tabs IT Support system is a natural extension of our powerful maintenance systems, providing a convenient tool to support many IT departments. With a simple web interface, the IT Support system allows users to log support requests online, reducing calls and emails to IT Support technician...saving time and improving productivity.

• Improve Information Flow & Communication
• Streamline & Enhance Process/Service
• Simple Web Based User Interface
• Automatic Alert & Email Systems
• Manage Departmental Resources
• Minimal End-User Training
• Manage & Monitor Performance (SLA & KPI)
• Easily Issue Support Tickets
• Quick Return on Investment
• Supports Ticket Tracking (Internally & End-User)

Simple, Easy-to-Use and Efficient...welcome to Tabs Systems.

The Suppliers Register retains a comprehensive list of your suppliers, capturing all relevant details. Following the common theme of total, the Suppliers Register is utilised throughout Tabs System improve performance and data accuracy.

• Catalogue & Organise Suppliers
• Quick Data Retrieval
• Enhance Supplier Interaction through Integrated Email Systems
• Capture Advanced Information
• Capable of Unlimited Records across Multiple Sites
• Utilise Document Depository for Additional Storage
• Ensure Continuity with other Modules
• Acces Information through Mobile Services
• Generate Supplier Reports
• Retains Inherit Ease of Use

Communicate, Collaborate and Cultivate Client Relationships.

The client register incorporates all your client details into a single and resourceful register, which can be used as a standalone Customer Relationship Management (CRM) tool or integrated throughout other Tabs modules. Links to associated quotations, help desk and PPM tasks.

• Access Detailed Client Information Instantly
• Caters for Every Conceivable Data Requirement
• Features Customer Relationship Management (CRM) Tools
• Secure & Protected Data
• Centralise & Organise Clients
• Access Details from Mobile Devices
• Print, Email, Export Reports
• No Data Duplication
• Easy Contact Management
• Enhance Customer Experience

Professional Property Management Systems, built by you for you.

Forming part of the backbone of Tabs Systems is a powerful Property Register. The module supports Tabs Systems architecture by sharing data wherever pertinent. No data duplication, no errors, no fuss.

• Manage Property Financials (Lease, Rent and more)
• Property Valuation & Portfolio Solution
• Organise Site Contacts & Across Mulitple Properties
• Every Conceivable Data Field Catered for
• User Definable Fields for Specifics
• Reporting Solution Included
• Easily Review/Analyse Property Data across Other Modules
• Quick Property Locater
• Links with Mapping Software
• Tenant & Maintenance Management

Combined Accident and Incident Reporting System...the safe approach to safety software

Designed to manage all dangerous occurrences, Tabs Systems combines accident and incident systems into a single safety software solution. Intelligent architecture provides a platform to streamline and direct questions based on previously collected information, capturing the exact information you need.

• Efficient & Intelligent Question Structure
• Automatic Population of RIDDOR Report
• 24hr Web Enabled Reporting Portal
• Capture Dangerous Occurrence Details via Mobile Devices
• Consistent & Accurate Data Collection Methods
• Controlled Prevention/Resolution Task Management
• Multi-Site Capability
• Centralised Repository for Claim Compliance
• Identify Trends & Reduce Further Risk
• Cut Reporting & Processing Times

Configured, Controlled Contractor Permit Management Systems for optimised workflow

Improve contractor management, safety and control with the Permit to Work module. Intelligent architecture supports and improves workflows for permit allocation based on contractor, task and location. Easily create and approve permits online via a simple intuitive interface. Permit to Work...a natural supporting safety module designed to work in collaboration with maintenance systems.

• Manage & Automate Multiple Permits
• Customise Permits in line with Business Requirements
• Web Enabled Permit Creation, Review & Acceptance
• Issue Location Based Permits
• Support Compliance Management
• Improve Control Over Contractor Activities
• Quickly Review Current Live Permits
• Continuous Control & Permit Audit Trails
• Prevent Data Duplication with Tight Integration Across Other Modules
• Save Time, Cost & Enhance Processes

Efficient and easy to use building security audit solution

Premises security and site safety are key concerns for many facilities managers and service providers. Tabs Systems provide a solution to help manage the security of premises, whilst increasing visibility to promote site safety amongst staff or visitors. The aim is simple, to capture and manage the movements of security teams to ensure all site locations are checked and audited regularly.

• Increase Visibility
• Control the Movements/Attendance of Security Teams
• Complete and Review Security Audits
• Customise/Define Audit Inspection Questions
• Verify Security Attendance through Location Scanning
• Identify Security Breaches through Physical Checks
• Extremely Easy–to-use & Robust Application
• Improve Data Accuracy
• Enhance & Strengthen Organisation Security
• Improve Productivity via Tabs Mobile Systems

Helping to improve site access for people with disabilities

Our DDA surveying module has been developed in response for the requirement to survey all properties for DDA access. With our extensive experience in both FM systems and mobile FM solutions, we have been able to develop this vitally important premises management tool. The system has been designed for use by DDA surveyors and consultants who require a management system to make the recording of DDA surveys easier and more efficient.

• Quick & Consistent Data Entry Methods
• Compliance with Disability Discrimination Act (Regulations 1-21)
• Efficient & Easy-to-Use
• Easily Identify Potential Issues
• Improve Workflow between Issues & Resolution Tasks
• Actively Promote Equality
• Review Historical Audits & Responses
• Designed by DDA Surveyors for DDA Surveyors
• Analyse & Export Data to Microsoft Excel
• Generate, Print & Email Reports

Preventative safety planning...risk and hazard management with foresight

Risk Assessments are used to help organisations maintain and manage site health and safety, by identifying and preventing potential risks to employees and visitors. Tabs Systems provide the perfect tool to ensure compliance for the management of any risk type (environmental, structural, fire risk etc). Full risk life cycles are captured, facilitating a valuable risk record and helping to plan for future events, hazards and risks.

• Evaluate Hazards or Risks
• Identify Potential Harm to Individuals or Groups/Departments
• Calculate Risk Level, Pre & Post Corrective Actions
• Implement & Record Corrective Actions
• Assess & Review Procedures
• Colour Coded for Easy Risk Identification
• Customisable Fields to Operate with Internal Procedures
• Intelligent & Intuitive System
• Management Reporting/Summary Screens
• Controlled Risk Management