...careful, considerate , controlled and centralised client management solution

Tabs Systems comprise of a variety of specific and unique modules that are centred on clients. The Client Relationship Management system provides an intuitive and controlled interface that provides customer service teams with a wealth of information from various modules, instantly. Making it extremely easy to gather an overall picture of the services provided to clients and respond to any questions or queries quickly and accurately.

The central interface taps into multiple areas of Tabs Systems, providing true visibility of all activities involved with the client.

• Quick and instant search mechanism
• Consolidate all client information into one screen
• Attach documentation to clients
• Access and view quotations issued, including status and values
• Review and create purchase orders for client
• Instant access to invoices issued to client
• Review and access reactive or planned maintenance jobs
• Store notes against the client
• Access to client contact manager tools
• Logical and thoughtful approach to client management

An intelligent software tool to facilitate labour intensive data migration tasks

The Tabs CAFM Data Import Utility offers a quick and easy solution for importing a wide array of data directly into your CAFM application, including full Planned Maintenance schedules for Assets direct from a Excel Spreadsheet. It doesn't get any easier than this for new installations or welcoming new clients to existing Tabs Systems

• Quick & Efficient Data Population
• Dramatically Improve System Setup Times
• Reusable Application for Multiple Clients
• Ideal for Service Providers or Internal Use
• Increase Data Accuracy Through Validation Rules
• Import Direct from Excel Spread Sheets
• Reduce Risk of Manual Errors
• Increase Customer Service Levels
• Import PPM's, Assets (and much more) In Seconds
• Improve Productivity

Reality CAFM...intelligent FM software giving a critical insight into your business!

Tabs Digital Dashboard software is a highly visual, graphical representation of the Key Performance Indicators (KPI) and Service Levels Agreements (SLA) within your business.

You will enjoy a real time view of ordered data drawn from Tabs database and will be able to define and measure relevant feedback to monitor service levels and performance.

• Advanced Visual Reporting Tool
• Easily Monitor Performance & Trends
• Analyse Inefficiencies to Improve Service
• Make Informed Decisions Based on Facts
• Quick Identification of Correlations
• Align Targets & Strategies
• Generate & Examine Statistics Data
• Review Live Data Streams
• Reduce Administrative Duties
• Cost Analysis Management

...bringing together multiple duties into a central calendar

With so many moving parts in a Facilities Management or Service Provision operation, complete visibility of tasks and resources is often difficult. Encapsulated within Tabs Systems is a powerful centralised calendar that monitors and extracts real-time data from various parts of the system, providing an essential view of all tasks and resource usage. Consolidating tasks into a single calendar provides complete control over field/site and back-office workforce.

The interactive calendar supports advanced functionality, offering users the ability to perform actions on any given task or create new tasks directly from the calendar.

• Offers complete visibility of resources
• Control and maximise resources
• Supports drag and drop technology
• Create new independent tasks or linked tasks instantly
• Automatically extracts information from modules
• Drill through extracted information
• Apply real-time task updates from one screen
• Supports multiple views, filters and layout
• Prevents over booking resources
• Integrates seamlessly with other modules

Intelligent, configurable, efficient inspection system...the perfect tool!

Our intelligent inspection software is as you would expect, very flexible. Enabling users to create any survey definition based on a series of questions with any kind of answer, which in turn directs further question workflow. These survey definitions can be linked to any job whether reactive or planned. Our surveying software allows you to achieve a truly paperless operation when combined with our optional mobile extensions.

• Customise Inspection Questionnaires
• Reduce Costs, Both Time & Money
• Quick & Easy Data Capture
• Supports Integration with Maintenance Systems
• Generate, Email, Print & Export Reports
• Create Inspections of any Type
• Reduce Administrative Costs
• Improve Data Accuracy and Workflow
• Easily Query Data
• Extendable Across Mobile Interface (Optional)

Test drive our latest Fleet Management Software..the ultimate driving machine!

Efficient fleet management plays a vital role in the smooth operation of your business process. To meet this demand Tabs systems offer an intuitive solution to manage all aspects of fleet control. Vehicles are set up within the system as individual records. Each record contains a wide variety of fields to capture advanced data.

• Efficient & Easy-to-Use Management Tool
• Catalogue & Organise your Fleet Vehicles
• Retain & Centralise Fleet Details
• Alert Systems Provide Instant Access to Critical Information
• Manage Fuel Consumption & Costs
• Generate Key Analytical Reports
• Capture Grey Fleet Information
• Reduce Fleet Operating Costs
• Improve Efficiency & Productivity
• Preserve & Maintain Fleet Vehicles

...never miss an opportunity

Enquiries and opportunities surround the world of Facilities Management and Service provision. Whether from a commercial perspective or internal interest, enquiry types are vast and varied. Tabs Systems comprise of an integrated Enquiry Management System to accurately track and manage each enquiry type, from start to finish.

For service providers, typical enquiry types would form the provision of products or services from perspective or existing clients. Enquiries for Facilities Managers may involve managing internal or external party interested in subletting spaces or event catering.

No matter the enquiry type or approach, the Enquiry Management System will provide the platform efficiently manage each enquiry.

• Efficiently manage enquiries of any type
• Track progression from initiation to completion
• Integrates seamlessly with other modules
• Report upon enquiry source and other fields
• Attach associated documentation
• Retain communication details
• Schedule follow up tasks using integrated schedule calendar
• Extends to quotation system for simplicity
• Search and retrieve enquiry details instantly
• Record purchase details

An intuitive and efficient Procurement System is an integral part of any supply chain

To aid momentum and support supply chains, the Tabs Purchase Ordering System offers a streamlined process which guides users through generating orders for stock, materials or other bespoke items, from either suppliers or contractors.

• Manage & Control Order/Authorisation Levels & Hierarchies
• Transfer Purchase Orders to Leading Accounts Packages (i.e. Sage)
• Central Repository of Purchase Orders
• Efficient & Intelligent Solution
• Customisable/Definable Order Units
• Locate & Review Orders within Seconds
• Enables Cost Centre/Departmental Recharging
• Review Order Revisions (Full Audit Trail)
• Powerful Reporting System Included
• Capture Additional Information (Invoices, Credits, Document Uploads)

CAFM and Accounts working together

The Tabs2Accounts extension streamlines and coordinates the transition of financial information between Tabs Systems and leading financial software packages. Clients who use costing, purchasing and invoicing functions from within Tabs Systems, benefit tremendously with this solution. Financial information can be exported and imported between applications with minimum effort.

• Intelligent & Easy-to-Use Extension
• Control & Query Financial Transactions
• Manage User Accounts
• Automate Export/Import of Invoices, Purchase Orders
• Save Time & Resources
• Logical Workflows Control Processes
• Prevent Manual Errors
• Includes Transaction Audit Trail
• Quick to Deploy - Fully Web Based
• Optional Extensions

Quick creation of quality quotations

The Tabs Quotation System is a quick and easy to use application to generate and email quotations to clients. A central library of standard quotation items helps improve speed, prevent data duplication and ensures accuracy. Tabs Systems also include a 'request for quotation' solution, capable of emailing and managing supplier/contractor quotes. We cater for multiple scenario's.

• Improves Data Accuracy
• Prevents Data Duplication
• Quick & Efficient Email Processing
• Manage Sales & Supply Quotes with Ease
• Ensure Consistent Pricing
• Produce Accurate Statistical Reports
• Centralise & Control Quotation Process
• Produce Professional Quotation Documents with Minimum Effort
• Customise/Configure Quotation Attachment Documents
• Auto Save Quotations for Added Security

Order-to-Invoice process simplified with Tabs Systems

It goes without saying, invoicing is a fundamental and critical function for any business...without an invoice how will you get paid? The Tabs Invoicing module provides a solution to easily identify items ready to invoice, ensuring you never miss an opportunity. With links to leading accounts packages, it provides a perfect partnership.

• Ensure You Never Miss an Invoice
• Integration with Leading Accounts Packages for Synchronicity
• Easily Create Individual or Batch Invoices
• Manage Payment Profiles
• Professional Invoice Document
• Preview Invoices Before Print
• Accurate Information at your Fingertips
• Keep Control of your Finances
• Generate & Issue Credit Notes
• Convert Quotes to Invoices with Ease

Efficient Expense Management

The Expenses Claims system completes the financial management process. All personal monetary claims by employees can be managed in a controlled environment, ensuring that claims are handled professionally. The Expenses Claims system offers integrates seamlessly with the Reactive Maintenance to support claims.

• Manage Travel, Mileage & Other Expenses
• Simple to use
• Populate Directly from Credit Card Statements
• Integrates with Major Financial Software Packages
• Gain Control of Employee Expenses
• Improve Expense Processing Time
• Analyse & Reduce Claims
• Flexible & Scalable Management System
• Enables Multiple Entries
• Integrates with Reactive Maintenance for Claim Verification

Complete control of multiple contracts

The Contracts System allows you to keep an accurate record of all your contracts and their associated values. Linking in with the Contractor and Asset registers, each contract can be assigned to individual contractors and also linked to particular assets. The system supports the ability to schedule start/end dates, review dates and generate any of the standard reports.

• Increase Contract Renewal Rates through Visibility
• Schedule Contractual and Customer Service Visits
• Easily Identify Contracts Nearing or Exceeding Expiration
• Associated Assets to Contracts
• Utilise Contract Document Depository
• Evaluate Live Contract Budgets & Costs
• Generate Reports
• Easy-to-use and Intuitive Interface
• Increase Survey Efficiency & Productivity
• Life Cycle Contract Management

Do you know your current stock levels or its current value?

With real time access to all stock items, Tabs Stores Management Software will provide you with more than just this answer. Our Stores System will allow you to efficiently manage your stock items, avoiding over/under stocking and identify potential redundant items which are consuming vital racking space. A controlled system ensures you have the correct amount of stock for when you need it.

• Analyse Stock Levels & Value by Location
• Accurate Overview of Items
• Review Goods In & Out Usage
• Generate, Print, Email and Export Reports
• Automatically Raise Orders to Replenish Stock
• Integration with Maintenance Modules
• Never Over Stock Items
• Intelligent Stock Item Grouping & Search Facilities
• Allocate Suppliers & Scheduled Pricing
• Extendable Across Mobile Interface (Optional)

Know your contractors with Tabs Contractor Register

Our Contractors module allows you to track the Contracts and Assets maintained, along with all the information relating to each Contractor including Contacts, Insurance details, SLA and KPI requirements, trades and performance records. The Contractors register is shared throughout Tabs, continuing the theme of total integration of data to reduce duplication and errors.

• Centralise Contractor Reference Source
• Analyse Performance by Contractor
• Capture Advanced Contractor Information
• Integrates with Contractor Permits
• Multiple Site Integration
• Easy-to-Use Application
• Generate, Email, Print and Export Reports
• Blacklist Contractors from Future Use Whilst Retaining Details
• Utilise Document Depository for Supporting Information
• Intelligent Work Allocation by Contractor Trade or Location

Centralise Cost Centre Control

Throughout the whole of the Tabs system, cost centre re-charging is catered for. Bookings of any type, jobs of any nature, orders of any type can be recorded against cost centres for re-charging. Each module has its own reporting systems which will include standard reports for the production of cost code summary reports, which can be emailed, printed or faxed with ease.

• Review Departmental Budget Expenditure
• Detailed Analysis of Expenditure by Service
• Easy-to-Use & Set-up
• Configurable in Accordance with Business Rules
• Apply Unlimited Cost Centre Codes
• Automatic Cost Accumulation across Multiple Disciplines
• Enhance Productivity & Save Time
• Prevent Over Expenditure
• Generate Expenditure Reports
• Easily Compare Expenditure against Budget

An IT Solution for IT Support

The Tabs IT Support system is a natural extension of our powerful maintenance systems, providing a convenient tool to support many IT departments. With a simple web interface, the IT Support system allows users to log support requests online, reducing calls and emails to IT Support technician...saving time and improving productivity.

• Improve Information Flow & Communication
• Streamline & Enhance Process/Service
• Automatic Alert & Email Systems
• Manage Departmental Resources
• Minimal End-User Training
• Manage & Monitor Performance (SLA & KPI)
• Easily Issue Support Tickets
• Quick Return on Investment
• Supports Ticket Tracking (Internally & End-User)
• Extendable Across Web Interface (Optional)

Time for change...welcome to Tabs Timesheet

The Tabs Timesheet system is an integral part of Tabs Systems and a valuable tool for payroll departments. Timesheets records can be created for individual workers on a weekly basis, either from manual entry or processed via Tabs Mobile Systems.

Integrating tightly with Tabs Reactive Maintenance and Planned Maintenance modules, timesheet entries can be linked to maintenance tasks, with all labour time and costs details transferred across.

• Create new timesheets with ease
• Associated timesheet entries to maintenance jobs
• Create non maintenance job related timesheet entries
• Add expenses to timesheet entries
• Transfer timesheet entries to maintenance jobs
• Transfer labour costs to maintenance jobs
• Include employee payroll details
• Print weekly timesheet reports
• Record mileage information
• Integrates with Tabs Mobile solutions

Simple, Easy-to-Use and Efficient...welcome to Tabs Systems.

The Suppliers Register retains a comprehensive list of your suppliers, capturing all relevant details. Following the common theme of total, the Suppliers Register is utilised throughout Tabs System improve performance and data accuracy.

• Catalogue & Organise Suppliers
• Quick Data Retrieval
• Enhance Supplier Interaction through Integrated Email Systems
• Capture Advanced Information
• Capable of Unlimited Records across Multiple Sites
• Utilise Document Depository for Additional Storage
• Ensure Continuity with other Modules
• Access Information through Mobile Services
• Generate Supplier Reports
• Retains Inherit Ease of Use

Communicate, Collaborate and Cultivate Client Relationships.

The client register incorporates all your client details into a single and resourceful register, which can be used as a standalone Customer Relationship Management (CRM) tool or integrated throughout other Tabs modules. Links to associated quotations, help desk and PPM tasks.

• Access Detailed Client Information Instantly
• Caters for Every Conceivable Data Requirement
• Features Customer Relationship Management (CRM) Tools
• Secure & Protected Data
• Centralise & Organise Clients
• Access Details from Mobile Devices
• Print, Email, Export Reports
• No Data Duplication
• Easy Contact Management
• Enhance Customer Experience

Professional Property Management Systems, built by you for you.

Forming part of the backbone of Tabs Systems is a powerful Property Register. The module supports Tabs Systems architecture by sharing data wherever pertinent. No data duplication, no errors, no fuss.

• Manage Property Financials (Lease, Rent and more)
• Property Valuation & Portfolio Solution
• Organise Site Contacts & Across Multiple Properties
• Every Conceivable Data Field Catered for
• User Definable Fields for Specifics
• Reporting Solution Included
• Easily Review/Analyse Property Data across Other Modules
• Quick Property Locater
• Links with Mapping Software
• Tenant & Maintenance Management