Asset Management Software

Whether a Facilities Management department or a provider of asset maintenance services, the Tabs CMMS & CAFM Asset Management module offers an ideal solution to manage assets and associated Reactive Maintenance or Planned Preventative Maintenance (PPM) jobs.

Build a detailed asset register with complete visibility of your physical assets — from HVAC units, IT hardware, and F-Gas regulated equipment, to office furniture and field tools. Each asset includes data on:

• Location & operational condition
• Maintenance & service history
• Warranty information
• Depreciation tracking
• Ownership
• Compliance requirements (e.g., F-Gas regulations)
• Estimated replacement costs
• Associate child assets to a parent
• Document storage of O&M Manuals

The Asset Management module supports the creation of Planned Preventative Maintenance (PPM) schedules fully aligned with SFG20 standards. These industry-standard schedules ensure that maintenance tasks for each asset are consistent, compliant, and tailored to asset type, criticality, and environment. By automating SFG20-based task lists and intervals, facilities teams can proactively manage servicing, reduce downtime, extend asset life, and maintain regulatory compliance across HVAC, electrical, mechanical, and life safety systems.

The term 'asset' can relate to pretty much any piece of equipment, whether its fixed assets (HVAC etc) or mobile assets (Power Tools, F-Gas Cylinders etc). Therefore the quantity of assets can reach well into the thousands. To ease the data load process, templates can be provided to import vast quantities of assets direct from an Excel spread sheet. See the Data Import Utility (DIU) for further details on this fantastic and unique Asset Management solution.

Real-Time Asset Tracking

Our system enables real-time asset tracking through barcode scanning, QR codes, and RFID technology, giving you an accurate, dynamic register of assets across multiple sites. Whether it's fixed plant, mobile equipment, or office assets, Tabs FM ensures you always have a clear, up-to-date picture of where assets are located and how they’re performing.

HVAC Asset Monitoring & F-Gas Compliance

For organisations managing HVAC systems, Tabs FM supports planned and reactive maintenance schedules that ensure system efficiency and longevity. Integrated F-Gas compliance functionality allows you to track gas usage, log leak checks, and maintain detailed records for regulatory audits. Automatic alerts ensure all critical HVAC maintenance tasks are completed on time and in line with legal requirements.

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SFG20-Compliant Maintenance Scheduling

Tabs FM integrates directly with SFG20—the industry-standard for building maintenance. This ensures that all asset maintenance requirements are scheduled according to best-practice guidelines. Whether you're managing lifts, boilers, fire alarms, or air conditioning units, Tabs FM provides tailored job templates aligned with SFG20 tasks and frequencies to ensure compliance and performance.

Maintain an Accurate List of Assets

Keeping an accurate list of assets is critical to effective FM. Our software supports asset import, mobile audits, and automated updates, giving you confidence in the data you're working with. Track warranties, serial numbers, service history, and asset condition all in one place.

Built-In Compliance Management

Compliance is embedded into every aspect of the Asset module. From F-Gas and HVAC regulations to SFG20-aligned PPMs, Tabs FM helps you meet and evidence your compliance obligations. Instantly generate compliance reports, certificates, and maintenance logs—ready for auditors, clients, or internal stakeholders.